Medical Records

The Medical Records department collects, manages, protects, and disseminates the health information of our patients. We ensure the information is complete and accurate. The Medical Records Department staff performs the following duties:  

• Assembly and analysis.
• Completing birth certificates.
• Coding.
• Release of health information.

The medical record is the property of the hospital. The patient does not automatically receive a copy of their medical record upon discharge from the hospital. Medical records must be completed by all physicians involved in the patient's care prior to being copied and released to the patient. This process can take up to 30 days. The patient may receive a copy of their medical record upon completion for a fee.

Contact the Medical Records Department

UP Health System – Marquette

Phone: 906.449.1510 or toll-free at 1.800.562.9753
Fax: 906.629.6481
Email: upmarquette@verisma.com
Hours: 8:30 am – 5 pm Monday – Thursday | 8:30 am – 4 pm on Friday

UP Health System – Portage

Phone: 906.483.1556 
Fax: 866.258.1068
Email: LPUPHS@verisma.com
Hours: Monday – Friday | 8 am – 4:30 pm

UP Health System – Bell

Phone: 906.485.2722
Fax: 906.485.2701
Email: Hospital Records | Bell.DLUPHSBellMedicalRecords@bellmi.org

Bell Physician Practices
Phone: 906.449.1510 or toll-free at 1.800.562.9753
Email: Clinic Medical Records | bell@scanstat.com 
Hours: Monday – Friday | 7:30 am – 4 pm

Release of Information

Your medical records are the physical property of the healthcare facility that is responsible for their completion. However, the information contained in the record belongs to you. There may be several instances where you or another party may need access to your medical information. You may request a release of your information:

• For your use.
• For insurance purposes.
• If you are transferring care from one facility to another.
• If you are at a physician's office or hospital.

You or a representative may have access to this information with a properly completed, dated, and signed release form.

How to request a release of your information:  

• Please give reasonable notice if you wish to access your records.
• You or a representative may stop by the Medical Records department to obtain a release form, download a PDF, or fill out the online form:
  • UPHS – Bell
    • Patient
    • Patient Representative
    • Attorney
  • Marquette Release Form
  • Portage Release Form
• Complete, date and sign the form.
• Return the form to the Medical Records department.
• If you are at an office or hospital that needs your records in an emergency, the medical staff may call or fax and the request will be processed immediately.

Fees/Charges

Depending on the volume and medical record use, there may be a charge. Charges are based on the state charging guidelines and consumer index.

To find specific information online regarding fee definition, please consider searching for "medical record access fees" on www.michigan.gov.

Vaccination Records 

Birth Certificate Information

Birth Certificates at UP Health System – Marquette

You can get the birth certificate in person or by mail: Marquette County Court House County Clerk's Office 234, W. Baraga Ave., Marquette | 906.225.8330.

• The cost of a certified birth certificate copy is $14.00. A second copy is an additional $7.00.
• The certified birth certificate will be available for pick up two weeks from birth.
• Send a written request with payment to the Marquette County Court House - County Clerk's Office, along with the baby's date of birth. The full name of the baby and parents, and an address to send the birth certificate.
• Social Security cards arrive in 4-6 weeks. If you have any questions, contact the Social Security Office (855.782.9154).

You will also find information that will have a printable Birth Certificate Worksheet and a printable Admitting Information Sheet that will allow the Patient Access Department and Health Information Management to complete your paperwork immediately upon your arrival here at UP Health System – Marquette.

Dear Expectant Parent(s)

The essential information needed to process your new baby's birth certificate is obtained from the responses you provided on the birth certificate worksheet.

Information will be provided to the State of Michigan for statistical purposes and portions will be printed on the birth certificate. In order to promptly complete your new baby's birth certificate, it is very helpful if the worksheet is received in the Medical Records Department prior to the baby's birth. It is not necessary to complete the entire worksheet. The baby's name can be provided at the time of birth. Please print, fill in the form, and return it to:

UP Health System – Marquette, DLP
Medical Records Department
850 West Baraga Ave.
Marquette, MI 49855

Birth Certificates at UP Health System – Portage

A birth certificate is completed for all infants born at UP Health System – Portage. The information is sent to the State of Michigan.

To obtain a copy of a birth certificate, please contact:

Houghton County Courthouse
Houghton County Clerk | Vital Statistics Department
Mary Schoos
401 E. Houghton Ave.
Houghton, Michigan 49931
Phone: 906.482.1150